Small Business Archives - Netlines

Best Practices for Transitioning Your Business Back to the Office

As stay-at-home orders begin to lift across the country, businesses are starting to allow employees to come back into the office – but before jumping into it, there are a few things that should be considered. After working at home or remotely for the past couple of months, it will be a bit of a transition for employees to adjust back to office life, and business owners should understand and acknowledge that during this transition period.

Give more flexibility than usual

Every employee is going to be different in terms of their mental state from the stress of the pandemic and their comfort level with getting back into the office. That’s why it’s important to give some flexibility for the first few weeks for how often employees come into the office versus working from home. For some it might be more difficult to make that switch again, so employees should be encouraged to take things at their own pace while adjusting back to normal life again.

Business owners can make this transition as easy as possible for their employees with the right technology. Businesses that use NetLines for their phone system can easily switch between working from home and remotely with no hassle because all calls and communication are happening on one easy to use app, regardless of location. It’s essential for businesses to streamline communication as much as possible in order to run smoothly and efficiently – especially during these times.

Encourage PTO and mental health breaks

This period has been mentally, emotionally, and in some cases physically draining for all of us. That’s why it’s important to encourage your employees to schedule some time off of work in order to refresh and rejuvenate their mind and body so they can get back to normal office life on the right foot.

It’s also important to encourage employees to take small breaks throughout the day to stretch their legs and take a walk around the block or rest their eyes from the screen and eat lunch outside. While working from home these past couple of months, some employees might have developed bad habits of working all day with little to no breaks, so it’s important to remind them just how effective little breaks throughout the day can be for their productivity and mental health.

Reinvigorate office culture

During the stay at home order, your office might have lost a bit of what makes its culture unique. With employees coming back into the office, it’s important to reintroduce the activities or practices that make your office culture great. Whether its group lunches, happy hours or office games, begin implementing those activities back into the office routine again to help employees feel comfortable with the transition and excited to get back to the pre-coronavirus routine.

Categories: Productivity, Remote Working, Small Business

Entrepreneurs: 7 Tips for Actually Enjoying Summer Vacation

Taking time off as an entrepreneur is hard. While outsiders may think it’s easy because you don’t have to worry about vacation days or asking a boss, the reality is that it can be hard to unplug and unwind when you are responsible for your company.

But taking a break is necessary for our mental health. When done right, a summer vacation can be the ultimate reset for you to decompress and come back refreshed and ready to focus.

Continue reading “Entrepreneurs: 7 Tips for Actually Enjoying Summer Vacation”

Categories: Small Business

7 Days of Digital Spring Cleaning

Anyone these days could benefit from a digital declutter, but the problems are often worse for small business owners and entrepreneurs. With multiple devices, multiple email addresses, and multiple programs, a digital spring clean can help you stay organized. In just one week, you can greatly simplify your email, computer, and phone to help you unclutter your digital life.

Day 1: Unsubscribe to emails

It’s self-explanatory. Everyone is suffering from email overload, but if you have multiple email addresses – like work and personal – the problem is multiplied. On day 1 of your digital declutter, unsubscribe on all your accounts to any unneeded newsletters, especially to online shopping sites. Many ecommerce stores now let you opt to receive only a certain number of emails per week, which is helpful if you don’t want to completely unsubscribe.

Day 2: Clear out your inbox

Now that you’re getting fewer emails each day, it’ll be easier to manage your inbox. While “inbox zero” may not be completely achievable, consider using folders to organize emails, keeping only emails that still need a response in your inbox. This makes finding old emails easier, as well as makes your inbox a digital “to-do” list of tasks and responses that still need done.

Day 4: Delete old files

Clear out some space on your computer! Many of us have hundreds of old files. Notes, drafts, old projects – DELETE. It’ll make finding the files you need easier and frees up storage space.

Day 5: Organize files and folders

Now that you have fewer files to deal with, it’s time to organize what’s left. Use levels to make things easy. For example, Work>Financials>2018 is clear direction for finding last year’s expenses.

While you’re at it, consider using some file naming conventions in the future, especially if you have employees whom you share files with. Dates and employee initials are great for version control, and keeping naming consistent for monthly/annual files makes comparisons easy.

Day 6: Delete unused apps

Next up is your phone. How many apps do you have? How many of them do you use? If you still have Candy Crush, it’s time to delete. Removing unused apps makes it easier to find the app you need, frees up precious phone storage space, and could even help your phone run faster.

Day 7: Organize apps

On our last day, we’ll finish with our phone apps. Apps can be life-savers and game-changers for our work and personal lives – like how NetLines gives you a second business number on your personal cell phone – but they can also be space suckers and visually overwhelming. Move most-used apps to the front page. For any apps that you don’t use often, consider creating folders to keep them organized. For example, a Travel folder can keep all of your airline apps in one easy place.

That’s it!

Seven days might not be enough time for every digital to-do, but these basics will help you get more organized so you are ready to tackle each day. When your digital life is more streamlined, you’ll save time and frustration with all of the emails, calls, and files that are part of the modern working life.

Categories: Small Business

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